Funding Requests

  • MCV Campus Student Government Association Funding Requests

     

    Funding Request Application

        

    The SGA would love to support your student organization activities that benefit the MCV campus student body. A copy of all required forms can be found under Finance Links.

     

    Please fill out the following request form and submit to the SGA President. Requests will be discussed at the executive board meeting and general meeting before any approval. Your organization must be registered by VCU Student Commons & Activities (via the VCU MyOrgs system) in order to be eligible for funding. Please refer to the calendar to ensure that we are able to discuss your event before the event. Funding application

     

    Reimbursements

     

    Reimbursements are used for students who make approved purchases for student organization activities and programs. Please see the following rules regarding reimbursements:

     

    •Reimbursements must be submitted within 5 business days from the date of purchase/event
    •The VCU Personal Reimbursement Form must be signed by the person being reimbursed and attached (under Campus Links)
    •Receipts must be itemized
    •A copy of the credit card used must be attached with the last 4 digits showing
    •All credit/debit purchases require a copy of bank account activity showing the expense and the last four digits of the account number.
    •The address of the person to be reimbursed must match the address that is listed in VCU eServices

     

    Wythken Printing  and Uptown Color contract with VCU and will be happy to assist you with your approved printing needs. Please do not attempt to seek reimbursement for printing services. Wythken even delivers!

     

    The following items are not reimbursable expenses:

    •Bottles of water (not purchasable even)
    •Printing in any form (photocopies, flyers, posters)
    •Office Supplies
    •Contracts
    •Gifts for members (thank you, graduates, etc.)

    Contract requests must be signed by a VCU Finance employee. As such, contract requests need to be submitted at least 45 days in advance. Negotiating a contract takes 2-3 days after submission. Contract requests can be submitted to the SGA Treasurer.

    Food Purchases

    Any purchase request that involves food must also include the following:


    •A stated Business Purpose on the Purchase Request Form
    •The number of anticipated attendees is required on the Purchase Request Form
    •A flyer for the event, an invitation to the event, and/or a listing of event attendees
    •The VCU Travel and Food Expense Reimbursement Voucher (which you can locate on myORGS@VCU under Campus Links)
    •A Business Meal Calculator (this form will be completed for you by the Coordinator for Student Organization Finance.

    Student Activity Fee funded Travel

    •The President and/or Treasurer of a student organization that wishes to travel must come to the USC&A Student Organization Development office to meet with the Coordinator for Student Organization Development at least 30 days prior to travel
    •30 day requirement stands even if you are paying your way and will be reimbursed
    •The Coordinator will assist the student in filling out the appropriate forms and ensure the student(s) have met the criteria as set by their respective funding body bylaws
    •All Food or Travel reimbursements require the Travel and Food Reimbursement Expense Voucher(under Campus Links). 
      

    Student Travel Criteria

     

    •2.5 cumulative GPA (2.25 for Sport Clubs)
    •Enrollment status – student must have at least one full semester remaining before graduation.
     
    Questions, comments, and concerns can be directed to the SGA Treasurer.
        
    Finance Links